CIAE BHOPAL

CPIO and Appellate Authority

Details of CPIOs at CIAE Bhopal

FileNo.12-209/10-11/Estt E file 104341

Dated: 18.07.2023

Office Order

In terms of Section 5(1) and 19(1) of the Right to Information Act, 2005, following officers of ICAR-CIAE, Bhopal are designated as Central Public Information Officers (CPIOs) and First Appellate Authorities (FAAs) in respect of the subject matters mentioned against their names:

S.No.	Matters to be dealt with under RTI Act, 2005	Name & Designation of the Officer designated as CPIO	Name & Designation of the Officer designated as First Appellate Authorities
1.	All matters related to AICRP on FIM	Dr. K.N. Agrawal, PC-FIM	Dr. C.R. Mehta, Director
2.	All matters related to AICRP on EAAI	Dr. V.K. Bhargav, PC-EAAI	Dr. C.R. Mehta, Director
3.	All matters related to AICRP on ESA	Dr. K.N. Agrawal, PC, ESA	Dr. C.R. Mehta, Director
4.	All matters related to AICRP on UAE	Dr. Shiv Pratap Singh, PC-UAE	Dr. C.R. Mehta, Director
5.	All matters related to APPD	Dr. Sukhadev Mangaraj Head, APPD	Dr. C.R. Mehta, Director
6.	All matters related to AMD	Dr. Ved Prakash Chaudhary, Head AMD	Dr. C.R. Mehta, Director
7.	All matters related to TTD	Dr. U.R. Badegaonkar, PS, I/c Head TTD	Dr. C.R. Mehta, Director
8.	All matters related to AEP	Dr. Sandip Gangil, I/c Head AEP	Dr. C.R. Mehta, Director
9.	All matters related to IDED	Dr. K.V. Ramana Rao, Head IDED	Dr. C.R. Mehta, Director
10.	All matters related to CESPU	Dr. Punit Chandra, I/c Head CESPU	Dr. C.R. Mehta, Director
11.	All matters related to Regional Centre, Coimbatore	Dr. Ravindra Naik, I/c Regional Station, Coimbatore	Dr. C.R. Mehta, Director
12.	All matters related to KVK	Dr. Deepak Singh, Head KVK	Dr. C.R. Mehta, Director
13.	All matters related to PPC	Dr. V.K. Bhargav, I/c PPC	Dr. C.R. Mehta, Director
14.	All matters related to Farm Section	Shri Ravindra Singh, I/c Farm section	Dr. C.R. Mehta, Director
15.	All matters related to RW	Dr. Ashutosh P Pandirwar, I/c Research Workshop	Dr. C.R. Mehta, Director
16.	All matters related to PME Cell	Dr. S.K. Giri, I/c PME Cell	Dr. C.R. Mehta, Director
17.	All matters related to AKMU	Dr. Karan Singh, I/c AKMU	Dr. C.R. Mehta, Director
18.	All matters related to Library	Shri A.P. Shilarkar, I/c Library	Dr. C.R. Mehta, Director
19.	All matters related to Finance	Shri Rajesh Dubey, F&AO	Dr. C.R. Mehta, Director
20.	All matters related to Security	Shri Rakesh Kumar, DD (OL) & Security Coordinator	Shri Abhishek Yadav, CAO
21.	All matters related to Guest House	Dr. S.K. Chakraborty, Guest House Coordinator	Shri Abhishek Yadav, CAO
22.	All matters related to EMS	Shri Goutam, I/c EMS	Shri Abhishek Yadav, CAO
23.	All matters related to VMS	Shri M V Prasad, I/c, VMS	Shri Abhishek Yadav, CAO
24.	All matters related to Administration	Smt. Swati Singh, AAO (Admn.)	Shri Abhishek Yadav, CAO
25.	All matters related to Recruitment	Smt. Swati Singh, AAO (Admn.)	Shri Abhishek Yadav, CAO
26.	All matters related to Purchase–I	Smt Deepa Shinde, AAO (Pur-I)	Shri Abhishek Yadav, CAO
27.	All matters related to Purchase–II	Smt Deepa Shinde, AAO (Pur-II)	Shri Abhishek Yadav, CAO
28.	All matters related to Bills & Cash Section	Shri Rakesh Kumar, DD (O.L) & DDO	Shri Abhishek Yadav, CAO
29.	All legal matters	Smt. Swati Singh, AAO (Admn.)	Shri Abhishek Yadav, CAO
30.	(i) All Bills and Budget related matters related to AICRPs and CRPs (ii) All matters related to PG Cell of the Institute	Shri Prakash Patil, DDO (AICRP) & AAO PG Cell	Shri Abhishek Yadav, CAO
31.	All matters related to Central Stores Section	Shri Mustafa Kamal , AAO (CS)	Shri Abhishek Yadav, CAO
32.	All matters related to Dispensary	Shri Mustafa Kamal , AAO (CS)	Shri Abhishek Yadav, CAO
33.	Other Projects	Co-PI/PI (As the case may be)	PI/Director (As the case maybe)

Circulars

Suo Moto Disclosure

Audit of Suo Motu Disclosure under RTI Act 2005

A FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

1. Organisation and Function

S.No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
1.1	Particulars of its organisation, functions and duties	(i) Name and address of the Organization	Fully met
		(ii) Head of the organization	Fully met
		(iii) Vision, Mission and Key objectives	Fully met
		(iv) Function and duties	Fully met (Available on ICAR website)
		(v) Organization Chart	Fully met
		(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt	Fully met
1.2	Power and duties of its officers and employees	(i) Powers and duties of officers (administrative, financial and judicial)	Fully met (Available on ICAR website)
		(ii) Power and duties of other employees	Partially met
		(iii) Rules/ orders under which powers and duty are derived and	Partially met (order of GOI/ICAR followed)
		(iv) Exercised
		(v) Work allocation
1.3	Procedure followed in decision making process	(i) Process of decision making Identify key decision making points	Fully met
		(ii) Final decision making authority	Fully met
		(iii) Related provisions, acts, rules etc.	Fully met
		(iv) Time limit for taking a decisions, if any	Fully met
		(v) Channel of supervision and accountability	Fully met
1.4	Norms for discharge of functions	(i) Nature of functions/ services offered	Fully met
		(ii) Norms/ standards for functions/ service delivery	Fully met
		(iii) Process by which these services can be accessed	Fully met
		(iv) Time-limit for achieving the targets	Fully met
		(v) Process of redress of grievances	Fully met
1.5	Rules, regulations, instructions manual and records for discharging functions	(i) Title and nature of the record/ manual /instruction.	Fully met
		(ii) List of Rules, regulations, instructions manuals and records.	Fully met
		(iii) Acts/ Rules manuals etc.	Fully met
		(iv) Transfer policy and transfer orders	Fully met
1.6	Categories of documents held by the authority under its control	(i) Categories of documents	Fully met
1.6		(ii) Custodian of documents/categories	Fully met
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority	(i) Name of Boards, Council, Committee etc.	N.A.
		(ii) Composition	N.A.
		(iii) Dates from which constituted	N.A.
		(iv)Term/ Tenure	N.A.
		(v) Powers and functions	N.A.
		(vi) Whether their meetings are open to the public?	N.A.
		(vii) Whether the minutes of the meetings are open to the public?	N.A.
		(viii) Place where the minutes if open to the public are available?	N.A.
1.8	Directory of officers and employees	(i) Name and designation	Fully met
1.8	Directory of officers and employees	(ii) Telephone , fax and email ID	Fully met
1.9	Monthly Remuneration received by officers & employees including system of compensation	(i) List of employees with Gross monthly remuneration	Fully met
1.9		(ii) System of compensation as provided in its regulations	Fully met
1.10	Name, designation and other particulars of public information officers	(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority	Fully met
1.10		(ii) Address, telephone numbers and email ID of each designated official.	Fully met
1.11	No. Of employees against whom Disciplinary action has been proposed/ taken	No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	Fully met
1.11		(ii) Finalised for Minor penalty or major penalty proceedings	Fully met
1.12	Programmes to advance understanding of RTI	(i) Educational programmes	Partially met
		(ii) Efforts to encourage public authority to participate in these programmes	Partially met
		(iii) Training of CPIO/APIO	Partially met
		(iv) Update & publish guidelines on RTI by the Public Authorities concerned	Partially met
1.13	Transfer policy and transfer orders		Fully met

2. Budget and Programme

S.No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.	(i) Total Budget for the public authority	Fully met
		(ii) Budget for each agency and plan & programmes	Fully met
		(iii) Proposed expenditures	Fully met
		(iv) Revised budget for each agency, if any	Fully met
		(v) Report on disbursements made and place where the related reports are available	Fully met
2.2	Foreign and domestic tours	(i) Budget	Fully met
2.2	Foreign and domestic tours	(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation d) Expenditure on the visit	Fully met
		(iii) Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, c) The works contracts concluded – in any such combination of the above-and d) The rate /rates and the total amount at which such procurement or works contract is to be executed.	Fully met
2.3	Manner of execution of subsidy programme	(i) Name of the programme of activity	N.A.
		(ii) Objective of the programme	N.A.
		(iii) Procedure to avail benefits	N.A.
		(iv) Duration of the programme/ scheme	N.A.
		(v) Physical and financial targets of the programme	N.A.
		(vi) Nature/ scale of subsidy /amount allotted	N.A.
		(vii) Eligibility criteria for grant of subsidy	N.A.
		(viii) Details of beneficiaries of subsidy programme (number, profile etc)	N.A.
2.4	Discretionary and non-discretionary grants	(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions	N.A.
2.4	Discretionary and non-discretionary grants	(ii) Annual accounts of all legal entities who are provided grants by public authorities	N.A.
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority	(i) Concessions, permits or authorizations granted by public authority	N.A.
2.5		(ii) For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/ grant and/ or permits of authorizations c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorizations	N.A.
2.6	CAG & PAC paras	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	N.A.

3. Publicity Band Public interface

S.No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of	Arrangement for consultations with or representation by the members of the public (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	N.A.
		(ii) Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	N.A.
		Public- private partnerships (PPP) (i) Details of Special Purpose Vehicle (SPV), if any	N.A.
		(ii) Detailed project reports (DPRs)	N.A.
		(iii) Concession agreements.	N.A.
		(iv) Operation and maintenance manuals	N.A.
		(v) Other documents generated as part of the implementation of the PPP	N.A.
		(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government	N.A.
		(vii) Information relating to outputs and outcomes	N.A.
		(viii) The process of the selection of the private sector party (concessionaire etc.)	N.A.
		(ix) All payment made under the PPP project	N.A.
3.2	Are the details of policies / decisions, which affect public, informed to them	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; (i) Policy decisions/ legislations taken in the previous one year	N.A.
		(ii) Outline the Public consultation process	N.A.
		(iii) Outline the arrangement for consultation before formulation of policy	N.A.
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public	Use of the most effective means of communication (i) Internet (website)	N.A.
3.4	Form of accessibility of information manual/ handbook	Information manual/handbook available in (i) Electronic format	N.A.
3.4	Form of accessibility of information manual/ handbook	(ii) Printed format	N.A.
3.5	Whether information manual/ handbook available free of cost or not	List of materials available (i) Free of cost	N.A.
3.5		(ii) At a reasonable cost of the medium	N.A.

4. E.Governance

S.No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
4.1	Language in which Information Manual/Handbook Available	(i) English	Fully met
4.1	Language in which Information Manual/Handbook Available	(ii) Vernacular/ Local Language	Partially met
4.2	When was the information Manual/Handbook last updated?	Last date of Annual updation	Partially met
4.3	Information available in electronic form	(i) Details of information available in electronic form	Fully met
		(ii) Name/ title of the document/record/ other information	Fully met
		(iii) Location where available	Fully met
4.4	Particulars of facilities available to citizen for obtaining information	(i) Name & location of the faculty	Fully met
		(ii) Details of information made available	Fully met
		(iii) Working hours of the facility	Fully met
		(iv) Contact person & contact details (Phone, fax email)	Fully met
4.5	Such other information as may be prescribed under section 4(i) (b)(xvii)	(i) Grievance redressal mechanism	Fully met
		(ii) Details of applications received under RTI and information provided	Fully met
		(iii) List of completed schemes/ projects/ Programmes	Fully met
		(iv) List of schemes/ projects/ programme underway	Fully met
		(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	Fully met
		(vi) Annual Report	Fully met
		(vii) Frequently Asked Question (FAQs)	Fully met
		(viii) Any other information such as a) Citizen’s Charter	Fully met
		b) Result Framework Document (RFD)	Fully met
		c) Six monthly reports on the	Fully met
		d) Performance against the benchmarks set in the Citizen’s Charter	Fully met
4.6	Receipt & Disposal of RTI applications & appeals	(i) Details of applications received and disposed	Fully met
4.6	Receipt & Disposal of RTI applications & appeals	(ii) Details of appeals received and orders issued	Fully met
4.7	Replies to questions asked in the parliament	Details of questions asked and replies given	Fully met

5. Information as may be prescribed

S. No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
5.1	Such other information as may be prescribed	(i) Name & details of (a) Current CPIOs & FAAs (b) Earlier CPIO & FAAs from 1.1.2015	N.A.
		(ii) Details of third party audit of voluntary disclosure (a) Dates of audit carried out (b) Report of the audit carried out	Fully met
		(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment (b) Name & Designation of the officers	Fully met
		(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure (a) Dates from which constituted (b) Name & Designation of the officers	N.A.
		(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI (a) Dates from which constituted (b) Name & Designation of the Officers	Partially met

6. Information Disclosed on own Initiative

S.No.	Item	Details of disclosure	Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)
6.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information		Partially met
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)	(i) Whether STQC certification obtained and its validity. (ii) Does the website show the certificate on the Website?	Fully met

Vigilance

Dr K.N. Agrawal

Principal Scientist, PC-FIM and Vigilance Officer
Central Institute of Agricultural Engineering
Nabi Bagh, Berasia Road,
Bhopal(MP) - 462 038
Phone No: 0755-2521104